If you are holding meetings online there is a chance that you will encounter technical issues is high. For instance the board members could have an issue with their internet connection, or his battery might die during the meeting. It is an ideal idea to ask remote attendees to test their devices in advance. It is also possible to provide training and support to ensure that attendees from remote locations are equipped to use the online portal prior to the meeting.
In addition to the standard features, it is important to choose a digital boardroom that offers high-level security and compliance. The best online board portals can protect your information at the server level and allow you to customize access to documents for various users.
Another essential characteristic is the capability to record votes. Recording the results of a vote in your virtual meeting room will ensure transparency and accountability, in contrast to the traditional show of hands system. It will also reduce the time spent on board resolutions and improve the efficiency in your meetings.
The software should be simple to use and understand for everyone, even if have less tech-savvy attendees. It should also be compatible with all platforms including smartphones and tablets. In addition, it should offer a printer-friendly format. Some board members may prefer printing out documents or presentations due to various reasons, including their inability to use screens for extended periods of time. Aside from this the digital boardroom needs to include chat functions to facilitate quick collaboration.
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