When you’re pitching to investors, closing an M&A deal or sharing data with business partners, having a well-organized virtual repository can make a huge difference. Investors don’t have the time to search through a messy dump or deal with uncoordinated formatted files. They want a clear, professional presentation of sensitive information that is easy to read on any device.
To speed up workflow and provide third parties with the most accurate and up-to-date information Follow these best practices for your online repository:
Uploading and Organizing files
Utilize operating procedures to determine which files should be placed in the VDR and what they are called. A consistent name and folder structure allow you to find and manage documents. Tags and metadata also provide the context of documents, making it easier to the search and filtering.
Permission Setting
Establish permission settings for different kinds of users (admin, corporate employees investors, clients, etc.) to block access by unauthorized users and increase the security of your repository. If you have highly sensitive or sensitive information, a fence view mode can be an excellent option to prevent users from downloading, printing to save, scanning, or taking screenshots of specific documents.
Monitoring Activity
Set up customizable reports to be sent to project managers on a regular basis. For instance, FirmRoom provides reporting that includes comprehensive document analytics that make it easy for teams to monitor user engagement with the repository. This will allow for better follow-up as well as streamlined communication with those involved.